Emailing documents and links

When you want to refer someone to a document that resides in an ImandrA vault or send them a copy of a document by email, you have several options:

• Email a link to the document
• Email a copy of the document
• Email a copy of the document and a link to the document

Each of these options is described in the following sections.

A link to a document is only a shortcut to the document (similar to a desktop shortcut), not the document itself. ImandrA can send links using your default email application. The recipient of the email can open the link with ImandrA on their own computer. The advantages of sending a link are:

• The size of the email message is smaller than if the document were attached to the message.
• Links help prevent people from using different revisions of the same document.
• The email recipient must have access to the vault before they can access the document.

Note    Links refer to a specific revision of a document unless the document is later revised, in which case the link refers to the new revision. That is, if you create a link to a prior revision of a document, then the link will always refer to that specific revision because a prior revision cannot be revised. If you create a link to the latest revision of a document but a new revision is made in the future, the link will then refer to the new revision instead.